Competition guidelines

Fifth Hektoen Grand Prix Essay Competition

We invite you to participate in the Fifth Hektoen Essay Competition and submit your contribution by February 1, 2017. There will be two prizes. The Hektoen Grand Prix will be for an article of no more than 1600 words and the winner will receive $1,600.  A second prize of $600 will be awarded for a Hektoen Brief of no more than 600 words - on art, history, literature, doctors or hospitals of note, etc. Both winning articles will be published in the Frontispiece section of the summer or fall issue of the Journal as well as featured in the social media or our regular emails. Please view the competition guidelines for further details.

 

Contest Rules and Guidelines

  • Submission of an article implies consent to publish in Hektoen International. If accepted for publication, an article may be published at any time regardless of the outcome of the competition.  If major edits are made, proofs will be sent to the authors before publication.
  • The contest is open to participants eighteen years or older.
  • For multiple author articles, only one person should submit the entry and communicate with the editors.
  • Articles should be no longer than 1,600 words and Briefs no longer than 600 words. See the Articles section below for formatting guidelines.
  • Articles may include images. If you provide an image, please review the guidelines in the Illustrations section below.
  • Contest submissions should be sent to contest@hektoeninternational.org by February 1, 2017.
  • Submissions will be read by the editors and contest judges for Hektoen International.
  • The winners of the contest will be announced after May 1, 2017.
  • Winning articles will be published in the summer or fall 2017 issues of Hektoen International.
  • Participants should certify that their work is original and that they have copyright ownership and permission to use any images submitted.

Please send inquiries to contest@hektoeninternational.org.

 

Articles

Articles must be unpublished, original work that relates medicine to the humanities. Each submission should include:

  • A cover page with:
    • Author(s) names, titles/degrees, professional affiliation, and location (as you would like it listed in the journal)
    • A biography no longer than 100 words
    • The author's contact information
  • Article text with:
    • The title and page numbers in the document header
    • The full text of the article in Times New Roman, size 12, and double-spaced. Please format in Chicago style or AMA style
    • References for quoted and cited material formatted in Chicago style or AMA style, with the endnotes in numerical order

File format/name

Please save the submission as a Word document by the author’s last name followed by the title (or abbreviated title).

For the article “Big Hugh” by Dr. Smith, save as follows:

Smith_Big Hugh.doc

 

Illustrations

Articles may be accompanied by images. Rights to images must be acquired by the author prior to submission.

Images must be:

  • High quality and saved as a .JPG
  • Titled by author’s surname and short article name. For example, an image to accompany the article “Big Hugh” by Dr. Smith would be saved as follows:
    • Smith_Big Hugh.jpg
  • Accompanied by a caption. Provide a Word document with the following information:
    • Caption and source (including address of website where you found the image)
    • For artwork, please provide the title and date of work, the artist’s name, and the location of the artwork (museum or private collection)
  • Save the caption as a Word document by author last name. In the example of Dr. Smith, the illustration would be captioned as follows:
    • doc

 

Important: Be sure you have the rights to any image prior to including it with your submission.

 

Patient Consent/Confidentiality

Our confidentiality policy is based on the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Please refer to this document if you have any questions: http://www.hhs.gov/ocr/privacy/. Authors/artists should protect the confidentiality of all persons and not reveal personal details without their consent.

 

Review process

The editorial board and the journal editors review contributions for appropriateness of originality, style, and content. All reviewers and editors advise the Editor-in-Chief, who makes the final decision on publication.

 

Copyright

Authors retain the copyright to their submissions to Hektoen International. We request, however, that authors refrain from submitting their work for publication for four months after the piece has been published. Authors are requested to notify us and reference the Hektoen International website as the original publisher in subsequent publications of the article.

All submissions are presumed to be the stated author/artist’s original work. Authors are responsible for procuring the right to accompanying images.