Grand Prix Submission Guidelines

The sixth Hektoen International Grand Prix Essay Competition will award three finalists for original essays relating to art, history, literature, education, personal narratives, and music as they relate to medicine, as well reports on famous physicians or hospitals.  Participants should look at the various sections of Hektorama to view topics of interest and examples of previously accepted articles.  Three awards will be presented to the top three finalists: (1) award of $3000 to a top finalist and (2) awards of $800 to two runners-up. Contest submissions will be accepted until January 14, 2018 and must follow the article guidelines listed below. Winning articles will be announced in early 2018 and will be highlighted in Frontispiece.

For a list of past winners, click here.

 

Contest rules and guidelines

  • Submission of an article implies consent to publish in Hektoen International. If accepted for publication, an article may be published at any time regardless of the outcome of the competition. If major edits are made, proofs will be sent to the authors before publication.
  • The contest is open to participants 18 years or older.
  • For multiple author articles, only one person should submit the entry and communicate with the editors.
  • Entries should be no longer than 1,600 words and must follow our article guidelines, including a cover page and proper formatting of both text and illustrations. Incomplete submissions will be deemed ineligible for submission.
  • Articles may include images. If you provide an image, please review the guidelines in the Illustrations section below.
  • Contest submissions should be sent to contest@hektoeninternational.org by January 14, 2018.
  • Submissions will be read by the editors and contest judges for Hektoen International. The editors of the journal will recommend submissions and edits for publication and contest judges will read the original submission presented by the author.
  • The winners of the contest will be announced by email in early 2018 and winning articles will be published in an early 2018 issue of Hektoen International.
  • Participants should certify that their work is original and that they have copyright ownership and permission to use any images submitted.
  • Please send inquiries to contest@hektoeninternational.org.

 

Article guidelines

Articles must be unpublished, original work that relates medicine to the humanities and no more than 1,600 words in length. Each submission should include:

  • A cover page with:
    • Author(s) names, titles/degrees, professional affiliation, and location (as you would like it listed in the journal)
    • A biography no longer than 100 words
    • The author’s contact information
  • Article text with:
    • The title and page numbers in the document header
    • The full text of the article inTimes New Roman, size 12, and double-spaced. Please format in Chicago style (chicagomanualofstyle.org) or AMA style (www.amamanualofstyle.com)
    • References for quoted and cited material formatted according to the Chicago Manual of Style or AMA Manual of Style, with the endnotes in numerical order.

Submissions should be sent as a Microsoft Word document by the author’s last name followed by the title (or abbreviated title).

For example, the article “Big Hugh” by Dr. Smith, would be saved as: Smith_BigHugh.doc

 

Image guidelines

Please include at least one image that complements the article being submitted. Rights to images must be acquired by the author prior to submission.

Images must be:

  • High quality and saved as a .JPG
  • Titled by author’s surname and short article name. For example, an image to accompany the article “Big Hugh” by Dr. Smith would be saved as follows: Smith_Big Hugh.jpg
  • Accompanied by a caption. Provide a Word document with the following information:
    • Caption and source (including address of website where you found the image)
    • For artwork, please provide the title and date of work, the artist’s name, and the location of the artwork (museum or private collection)
    • The caption should be sent as a Word document by author last name. In the example of Dr. Smith, the illustration would be captioned as follows: Smith_Caption.doc

 

Patient Consent/Confidentiality

Our confidentiality policy is based on the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Please refer to this document if you have any questions: http://www.hhs.gov/ocr/privacy/. Authors/artists should protect the confidentiality of all persons and not reveal personal details without their consent.

 

Review process

The editorial board and the journal editors review contributions for appropriateness of originality, style, and content. All reviewers and editors advise the Editor-in-Chief, who makes the final decision on publication.

 

Copyright

Authors retain the copyright to their submissions to Hektoen International. We request, however, that authors refrain from submitting their work for publication for four months after the piece has been published. Authors are requested to notify us and reference the Hektoen International website as the original publisher in subsequent publications of the article.

All submissions are presumed to be the stated author/artist’s original work. Authors are responsible for procuring the right to accompanying images.